Privacy Policy (PSPTB Digital Conference Platform)

Last updated: December 2025

This Privacy Policy explains how we collect, use, and protect your personal information when you use our conference platform.

1. Information We Collect

We collect the following data during registration and participation:

• Full name, phone number, and email address
• Institution and job position
• Profile photo (optional)
• QR code and attendee ID
• Payment reference and transaction status
• Attendance scan records (time & date)

2. How We Use Your Information

Your data is used for the following purposes:

• Account creation and identity verification
• Processing of conference payments
• Tracking daily attendance
• Generating ID cards and certificates
• Providing access to conference files, chat rooms, and Q&A
• Sending important updates or notifications

3. Legal Basis for Processing

We process your data with your consent and for the legitimate purpose of conference management, in accordance with the Tanzania Personal Data Protection Act (2022).

4. Data Sharing

Your data is only shared with:

• The event organizers
• Payment service providers (such as Bank API)

We do not sell or distribute your information to third parties for marketing.

5. Data Security

We use security measures including encrypted connections, secure databases, and restricted user access.

6. Your Rights

You have the right to:

• Access a copy of your data
• Request correction of inaccurate information
• Request deletion (where applicable)
• Withdraw consent

7. Data Retention

We retain data only as long as necessary for conference management and legal compliance.

8. Cookies

Minimal cookies may be used to maintain your session when logged in.

9. Contact

If you have questions about this policy or your data rights, please contact the event organizers.